Manny Matsakis

Optimizing Your Office Space

Set yourself up for high productivity

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As the season approaches, you’ll want to have an optimal environment to get work done in a high-quality fashion. Over the years I have worked in cubicles, open work environments, and individual offices. If you are fortunate to have your own office, I would like to share with you a process that I have gone through to create an optimal workspace. Either way, regardless of how you are set up, you can take any of these ideas and make them your own. Some of this information comes from my e-course, Propel Yourself Blueprint.

Optimizing Your Office Space: The Problem

What I am about to share with you is a bit “out of the box”. I am not an interior designer by any means – I had to get some professional help from my daughter, Meredith, who actually is an interior designer in her own right.

She walked into my office & work has never been the same…

So, one day Meredith came into my office as she was passing through town on her way to New York City. She looked at my office set-up and all of a sudden I was in the midst of the ‘Spanish Inquisition’.  Question after question after question kept coming my way…

A well-designed football office leads to outstanding results!

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Here’s what my office looked like…

Meredith asked me,

  • What are the criteria for a football coach’s office?
  • What type of creative work space do you need to draw plays & study opponents?
  • Do you have guests/players in your office, if so, how many?
  • How would you like to feel on a day-to-day basis when you enter and work in your office?
  • What keywords describe your style?

The questioning went on and on…

And, I started asking myself the following questions…

“I had so much “stuff” that I’d accumulated as a football coach. Videos, books, playbooks, files and folders. Is this all necessary? Does it all even fit into my office? How can I access the information quickly when I need it?”

Next, I was wondering how I could take a space of 13 by 10 feet and create the environment she had convinced me to develop. An environment where I could watch video with my players and assistant coaches, study material on my own and create teaching tools for our players? All the while having a high energy level to handle all the issues that come up during the season…

Optimizing Your Office Space: Planning the Layout

As we had our conversation, she was listening to me then all of a sudden…

She started a sketch on my whiteboard…

 Wow! A totally different set up than I could have imagined.

Optimizing Your Office Space: What I Learned

Meredith explained to me that I had to have three components in place to create a proper work environment. These areas were technology, structure and sensory. Here’s what she meant by that…

Technology. As I look at what I want to achieve, exactly what is needed from a standpoint of hardware, software, and peripherals.

Structure. These items would be everything from my desk, chair, bookshelves, seating and other items that would fit into my office space. The structure also deals with how everything is organized and the style in which it is put together.

Sensory. When technology and structure are put together an environment that stimulates your senses is what takes your office to the next level. These would be issues that affect your five senses… Hearing, vision, touch, smell and taste.

Once, I learned all this, here’s what we put in my office organized by these areas of focus:

Technology

  1. Desktop computer with a Big Screen. (PC or Mac)
  2. Logitech HD Webcam.
  3. Blue Microphone.
  4. HP LaserJet Printer.
  5. 3TB External Hard Drive.
  6. Sharp 50″ Flat screen TV.
  7. Apple TV.
  8. iPad.
  9. Wireless Bluetooth Speaker. (For Conference Calls)
  10. Fujitsu Scanner.
  11. HUDL Remote.
  12. Microsoft Office.
  13. Evernote for note taking & saving digital documents.
  14. Dropbox for document and file storage.
  15. Nozbe for task management.

Structure

  1. IKEA Adjustable Stand-up Desk.
  2. Bookcase & Storage Center.
  3. 2 File Cabinets.
  4. Reading Chair.
  5. Guest Couch.
  6. Magnetic Whiteboard.

Sensory

  1. Lamp. (If no windows; I’d use a Phillips goLite Blu)
  2. Bose Speaker System.
  3. High-oxygen Office plants. (Recommend Peace Lily)
  4. Coffee Tea maker.
  5. Refrigerator.
  6. Certified Therapeutic Grade Essential Oils & Diffuser.

Now, let’s take a look at how I designed my office in the following…

Video Tour

(Source: Propel Yourself Blueprint)

Optimizing Your Office Space: Mission Accomplished

Since changing my work environment, I have noticed a generally more positive feel to my room. Players enjoy stopping by to get caught up and talk as they sit on my couch. I can watch video with 4 or 5 people comfortably in this space. My energy levels (due to the sensory aspects I’ve added) really help me to get higher quality work done in less time while enjoying the process. In fact, diffusing essential oils have made me considerably more productive. Wild Orange essential oil is just one of many oils I regularly diffuse in my office to help me focus better. I’ll be writing about using essential oils for greater productivity soon, in another blog post.

Enjoy the season!

Comment Below

How is your office set up? What works for you in optimizing your work space?

Leave a reply and let me know!

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